Ordering, under control.
I take over purchasing, supplier follow-up and inventory planning for small product brands, so stock arrives on time and you stop living in the PO sheet.
Your stock lives in five places.
A master sheet someone overwrote. Offline copies. Purchase orders in email, tasks in Asana, notes in Notion, chats in Slack. Nobody is quite sure what's on order, what's late, or what to reorder next.
Orders slip through
A PO gets sent, then nobody chases the confirmation. You find out it's late when the shelf is empty.
Numbers don't match
Quantities change on one sheet but not the other, and you over-order stock you'll be paying for for months.
It all lives in one head
When the person who "just knows" is sick or leaves, ordering stops. There's nothing written down to hand over.
What I take off your plate.
Ordering under control
For three months I run your ordering: I place and track purchase orders, chase suppliers, and plan what to reorder and when. Along the way I set up a simple system and write it down, so your team can keep it running after I leave.
- Purchasing: purchase orders placed, confirmed and tracked to delivery
- Supplier follow-up: confirmations, delays and delivery dates chased for you
- Inventory planning: know what to reorder, how much, and when
- Handover: a clear process your team can run without me
Stock and order tracking
One simple tracker in Excel or Google Sheets for stock and open orders. Built so your team actually keeps it up to date.
Supplier and 3PL management
Your suppliers, fillers and fulfillment partners (3PLs) managed, so handoffs stop slipping between them.
Process documentation
Standard work and SOPs (step-by-step guides) written down, so the work doesn't live in one person's head.
Brands that outgrew the spreadsheet.
You sell physical products. Excel, Notion and Asana stopped being enough, but a heavy ERP system feels like overkill. That's exactly where I work best.
Small DTC and e-commerce brands
Physical products, especially food and beverage. Roughly 1 to 20 people.
Past Excel, not ready for an ERP
Enough SKUs and suppliers that the sheet breaks, not enough budget or time for a big system.
Mainly German-speaking Europe
Germany, Austria and Switzerland. I write to your suppliers in German, and to your team in German or English.
I've done this job, end to end.
For over three years I ran operations for a fast-growing German DTC beverage brand, remotely and part-time. From demand planning to the purchase order, to goods arriving and retail partners getting their deliveries.
Planning and purchasing
Stock planning for the whole product range. Order quantities based on forecast, stock on hand and cash flow. Purchase orders written, sent and chased with international suppliers and fillers.
Suppliers and partners
Day-to-day supplier relationships, including price and terms negotiations. Coordinating deliveries to retail partners, and running Amazon processes from labelling to inbound.
Data that holds up
Product data set up and kept clean: SKU structure, barcodes (GTIN) and Shopify.
Teams that can take over
New team members onboarded into the systems and processes, so the work never depended on me alone.
Three steps to calm ordering.
Book a call
Tell me how ordering works today and where it hurts. We'll see if I'm the right fit.
Agree on a fixed fee
I send you a clear proposal with one monthly price for three months. No hourly billing.
I take over ordering
I run purchasing and suppliers, build the system as we go, and hand it over at the end.
Good to know.
How much does it cost?
A fixed monthly fee, agreed upfront after our first call. The price depends on how many suppliers and products you have, not on how many hours I work.
Why three months?
It's long enough to run a few full ordering cycles, fix what keeps breaking, and write it all down for your team. Short enough that you're never locked in.
You're in Bali. How does that work?
I work remotely. Bali is 6 to 7 hours ahead of Germany, so my afternoon is your morning. Suppliers get their answers while you're still having coffee.
Do we need to buy new software?
No. I work in the tools you already have, like Excel, Google Sheets and Shopify, and make them work properly.
What happens after the three months?
You get a documented process and a tracker your team can run without me. If you'd like me to keep running it, we can talk about that too.
Let's get your ordering under control.
Tell me how ordering works today and where it hurts. We'll see if I can help.